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6 Event Planning Rules Beginners Should Follow

Introduction

Planning for a major event can be nerve-wracking and time-consuming at the same time. You can easily focus on the bigger picture that you forget about the finer details or you could focus more on the little things that you forget to look at the end goal.

Seriously, event planning services is hard, especially for beginners. Fortunately for you, I have got some tips that can make your life easier. Here are some event planning rules that beginners should definitely follow:

1. Find an Easy Venue

I want to preface this by stating that when I said “Easy Venue”, I meant something that is readily accessible. You don’t want to host an event on top of a mountain, right?

The perfect location would be somewhere at the center of the city where cars and other basic modes of transportation can get to in less than 20 minutes.

The reason why you do not want to have a venue that is too far away from the city is that you run the risk of having your guests arrive late. And, when they arrive late, the event starts late, and it will cascade into a stressful mess. Therefore, make it your job to find a place that is highly accessible to your guests.

2. Ready Your Event App

If you’re hosting large events, make sure to have an event app developed specifically for the upcoming occasion.

You see, you can never control the strength of the internet connection in the venue, but what you can do is have a smartphone application that will have all the information your guests need to know about your event.

This includes where it will be held, the time, and other pertinent details. Whenever they arrive at the venue which has inconsistent WiFi, the event app will save them as it will instantly update the information as soon as they get an internet connection.

3. Ease the Navigation

Your guests probably do not know the venue inside and out. Therefore, there is a chance that they will get lost when they’re trying to find the restroom, for example.

Therefore, coordinate with the venue manager and have them place prominent signages so that people can find their way much easier, thus making navigation hassle- free.

4. Get Enough People on Board

Event planning and execution is not a one-man show; you need to have an entire army of staff members ready to assist you in every way.

You should hire and train enough staff members so that you can get the job done. Also, get security personnel to ensure the safety of everyone in the venue.

5. Hire Someone for Documentation

You, as the event planner, might be busy interacting and catering to the needs of every guest. You might not have the chance to document the event yourself, therefore, you need to hire a dedicated photographer and radiographer to cover the occasion.

6. Handle the Food and Drinks Properly

Any event-goer is expecting to be fed. It is your duty to ensure that every food and drink is good. Once you’ve secured the venue, get a caterer to deliver your meals.

Choose the ones you think would be best based on your budget and the people who are going
to the event.